Making a surprise party is one of the best gifts you can offer to your friend or family member. In addition to bringing joy and fun to the birthday person’s life, you’ll enjoy the day to gather all the loved ones and celebrate that special occasion. The truth is that a surprise party is also a great excuse for everyone to eat and celebrate.
However, organizing a party may not be that simple. There are several details that need to be thought of in advance. With that in mind, we have prepared a list with some amazing tips to put together the best surprise party ever. The step-by-step below will make your life easier and will help you through this laborious task.
8 steps to organize a surprise party
1. Ask your friends and/or family members for help
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It is not easy to organize everything by yourself, so it is important to ask your friends and family for help. They will be great allies during the organization. This way, you can divide the tasks and let each person responsible for a step. The party will be made much easier with the help of more people. And remember, the sooner you start preparing, the better the celebration will be.
2) Decide how much they are willing to spend in the party
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A party is not cheap, so you will need to invest for it to be ready. It’s always recommended to decide how much you are willing to spend on production and how much each can contribute. The amount collected will directly influence the final result.
3) Choose a venue
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Usually surprise parties are made at someone’s house, be it the birthday person or one of their friends. If no house is available, rent a space. It could be the hall of the building or a ballroom. Remember that the chosen place can not make the birthday person suspicious.
4) Choose a date
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The ideal is to do the same day of the birthday, but it is not always possible. Talk to everyone involved in the organization to determine the best day for everyone involved.
5) Choose a theme for the party
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The general recommendation is to choose as theme something that has to do with the tastes and personality of the birthday person. You can choose a theme that he/she loves very much, such as cartoons, TV shows, games, etc. Determining the theme is not a totally necessary step, especially if you have little money, but it helps when choosing the decor, food and dress code.
6) Prepare the guest list
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The idea of surprise parties is to be only for the closest friends and relatives. There’s no use in calling a lot of people, both because of the space and so the birthday person doesn’t suspect. You should speak to each person individually and ask for complete confidentiality. Avoid making groups, especially in social networks, so the person doesn’t discover. It is always recommended to have discretion.
7) Choose the food and drinks
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Food needs to be thought of in advance so that it can be ordered and ready for the day. The cake may be the hardest part, but the family will be a great ally in that decision. Regarding drinks, buy enough based on the number of guests. Choose versatile options that your guests enjoy, even if the party is themed.
8) Plan the food decoration
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Remember to buy the items in advance and in a conscious way so as not to spend money for nothing. Start assembling the party on the day, with the certainty that the person will only appear on time. Assemble the whole structure and just put the food and drinks near the beginning of the event.
Primordial tips
- Ask the guests to arrive 1 hour before the birthday party. Everyone may be late, so it takes a long time for the party to begin.
- Always keep the discretion and ask the same to the guests. Also, avoid telling the surprise to children, especially if they are very close to the birthday person.
- Choose ready-made foods. The idea is to opt for practical and light work.
- Use creativity when decorating. This will save you a lot of money.
Now that everything is ready, just join everyone and enjoy this special day.