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The opinions expressed in this article are the writer’s own and do not reflect the views of Her Campus.
This article is written by a student writer from the Her Campus at SBU chapter.

One of the things I look forward to when receiving emails from people is their signature. I always read it after their email to get a feel for the person that I’m communicating with. That is why I chose this topic for this week. This article will focus on email signatures, why I advise that you need them, and how you can make yours perfect for whatever you may be using it for. 

Presently, I have two email signatures. One for school, and one for professional work (as I’m a part-time motorsports journalist). The first one that I’m going to focus on is your school email signature. 

By all means, you can use this for high school emails if you’re involved with a ton of clubs and/or sports, and would like your teachers to know what you’re involved in, but I believe that the school email signature method should be used for college or any higher level of education you decide to do.  

The school email signature method is pretty simple. You just want to explain who you are at the school and what you do there. For an example, I’ve included my St. Bonaventure University signature below: 

 Brooke Johnpier ’27 

Her Campus – Contributor 

TAPinto Greater Olean – Contributor 

The Bona Venture (News, Features, and Sports) – Contributing Writer 

WSBU (88.3 FM) The Buzz (Music, and Sports) – Article Writer 

Treasurer – History Club 

Editor – The Laurel 

Broadcast Education Association member 

Major: Sports Media 

Minor: Native American and Indigenous Studies 

Pronouns: She/her/hers 

Contact: (716)-260-3763/johnpibl23@bonaventure.edu 

“Always be yourself and don’t care about what other people think about you.”-myself 

Let’s break my signature down so that it’s clearer when you go to create yours. 

The first part I have is my first and last name (obviously) and my class year. Doing this allows the receiver of the email to learn that you are a real person and that you are actually a student of the university. 

The second part I have is all of the clubs I’m a member of and what I do for each club. This can be optional but since I like people to know what I’m doing at school, I include it. Including this allows your receiver to get to know you better because you’re telling them your interests. They also get to know where your skills lay and if you’re in any leadership positions. 

The third part I have is any clubs (outside of school) that I became a part of due to my studies. Once again, this is totally optional but I like letting my receiver know that I’m getting involved with other things due to what I’m doing on the campus. 

The fourth part I have is my major and minor. I believe that this should be included in everyone’s higher education signature. It can be the only thing besides your name or it can come before everything else; whatever you want to do. I believe this needs to be a requirement in your signature because it allows the receiver to know what you’re specializing in. If you just have your name, how would they know that you’re majoring in Sports Media, or Journalism, or Psychology, or whatever your major is? Also, if you’re minoring, put it on there! You should be proud that you’re going above and beyond to learn more things. Make sure to let the receiver know that. 

The fifth part I have is my pronouns. I’ve seen this put next to the name and that’s fine. I just prefer my stuff to be all in a neat little list, so that’s why I did mine like that, But it’s whatever you want to do, really. The reason why these should be included is because you don’t want to be mislabeled. My pronouns are she/her/hers. Since the career I’m going into is 99% men, I don’t want to be labeled a “him” when I’m a “her”. 

The sixth part I have is my contact information. Please, no spam phone calls or emails. Anyway, the reason why I think you should include this is so your receiver knows exactly how to contact you. It also gives the receiver more than one way to contact you. Because some people like to hear someone’s voice instead of just going back and forth through the internet. 

And lastly, the seventh part I have is a quote. I saw some of my high school teachers do this and I liked the way it looked. This is by no means a requirement of a signature, but I do this because it’s a quote that I created, I like it, and I believe that it gives the receiver a look into who they’re dealing with. 

Now, the next email signature method I would like to talk about is the professional one. Once again, for an example, I have included mine: 

 Brooke Johnpier 

Published Author and Motorsports Journalist 

Website: lilacliberty.com/speedwayillustrated.com/raceproweekly.com 

Cellphone: 716-260-3763 

As you can see, it’s a lot smaller than my college signature. I also like my college signature better, but let’s break this one down so you can learn more about why I did what I did. 

First part is obviously same as last time: my name. I did this because everyone should know the name of the person they’re communicating with. 

Second part is what I’m doing for my professional work. Putting your job title or what you do allows your receiver to grasp what your specialty is and what it exactly is you do for a living. It will also let them know if they’re emailing the right person as well. 

The third part is the websites of the companies I work for. This allows the receiver to research the companies that you work for, understand that they’re legit, and also get to know the types of companies that you like working for. It will allow them to get to know you. 

And finally, the last part is my phone number. This gives the receiver your number and shows that you’re professional. 

In conclusion, email signatures are important. They do a lot more than look pretty at the end of an email. They give people insight into your life, who you are, and what you stand for. 

Brooke Johnpier is a contributor to the SBU chapter of Her Campus. She writes about the more "manly" topics of the site, including automotive, motorsports, mechanical, technical, DIY, and anything hands-on. Brooke is also using this platform as her personal blog, of which she will talk about more personal things that she feels the world should hear about. Besides Her Campus, Brooke is a part-time motorsports journalist for Speedway Illustrated, a columnist for Race Pro Weekly, and a staff writer, social media promoter, and graphic designer for The Podium Finish, where she is interning. Brooke is also a writer for The Bona Venture (News, Features, and Sports), TAPinto Greater Olean, and WSBU The Buzz (Music, and Sports). Brooke is also involved with St. Bonaventure's literary magazine, The Laurel. Brooke is currently a freshman at St. Bonaventure University where she is majoring in Sports Media with a minor in Native American and Indigenous Studies. In her free time, Brooke loves reading, going to the local racetrack, riding four-wheelers, working on cars, and riding in tractor trailers. Brooke is a music lover, and will talk about most any genre, especially her favorites which are rock and rap. Brooke is also a percussionist, a published author, and a women's rights activist. Brooke is also a member of several lineage organizations, and currently holds a national position in one of them. As well as writing for campus media, Brooke is involved with Faith in Fiction, Jandoli Women in Communication, the History Club, College Democrats, and the Indigenous Student Confederacy. A fun fact about Brooke is that she was the only female to ever be in the top 5% of the Automotive Technology class at the trade school she attended in her junior and senior years of high school.