Events/PR Specialist

Posted -
in Job and Internship Board
Position: 
Events/PR Specialist
Location: 
Plano, TX

Job Duties and Responsibilities:
(50%) Assist with the following activities that contribute to planning an event (would assist on large scale events and will ‘own’ some of the smaller scale events): 

Execution 
1) Manage event invite and RSVP process 
2) Select Food & Beverage, Entertainment, etc. 
3) Provide Room Set-up arrangements, Branding/Signage & Audio Visual as needed 
4) Manage Allied conference sponsorships & registrations 
Communication 
1) Communicate with senior sales management, Preferred Partners and Field Reps regularly and with professionalism 
2) Work with creative agency to design save the dates and invites for events 
3) Write invitation emails and event confirmation emails 
4) Set up and compile pre & post event surveys 
Planning/Sourcing 
1) Research and determine off-site dinner/reception event venues 
2) Work with Manager to understand and meet corporate goals related to sponsorships and market 
3) Conduct site visits as needed for larger events 
4) Negotiate food/beverage minimums, dates & space 
5) Review & submit contracts for approval to legal, gain Sr. Management execution 
(35%) Attend & network at specific industry events throughout the year to include: 
Governmental Affairs Conference (GAC) 
NAFCU CEO Conference 
Temenos Educational Conference 
AFSA Independents Conference 
NAF Conference (local) 
NAFCU Annual Conference 
Defense Credit Union Council Conference (DCUC) 
AFSA Annual Meeting 
CUES CEO/Executive Team Network 
(10%) Assist with the management of a $1.5 mil corporate event budget portfolio inclusive of individual event budgets that achieve overall event portfolio results within budget: 
Budgeting/Reconciliation 
1) Manage invoicing for event sponsorships 
2) Review & process payments to vendors for events 
3) For smaller scale events, manage the event within budget 
(5%) Other duties as assigned Qualifications: (Education, Experience and Certifications) 

4-year College degree required 
1-3 years of event planning experience preferred 

Experience in any or all (preferred) of the following:
Sales support role in a dynamic and growing organization 
Event planning for groups of 10-400 people 
Computer and technical skills (e.g. Lotus Notes, MS Office Suite, internet html, Sitecore, Guidebook, email marketing systems, registration software, and survey tools) 
High degree of problem solving capabilities 
Strong project management skills 
Ability to manage several projects simultaneously 
Effective communication skills with multiple departments, vendors and clients, including C-level attendees and colleagues 

Knowledge, Skills And Abilities:
Positive and assertive mindset and interpersonal communication skills to manage strong and competing priorities 
Confident decision-maker on items within the parameters, budgets, and guidelines set forth 
Critical thinking skills to isolate problems and opportunities and to generate recommendations for a plan forward 
Multi-tasking at a project-management level 
Ability to maintain a calm presence even at heightened demands and stress levels

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